Privacy Policy

Privacy Policy of www.outoftheboxflorence.com

OutOfTheBoxFlorence collects some Personal Data from its Users.

Users may be subject to different levels of protection. Some Users therefore enjoy superior protection. Further information on the protection criteria can be found in the applicability section.

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Data Controller

Stefano Mazzantini
Via P. A. Micheli, 28
50121 Firenze(Fi)
P.Iva 06155900480

email: info@outoftheboxflorence.com

Types of data collected

Among the Personal Data collected by Out of the box Florence, independently or through third parties, there are: Data communicated while using the service; e-mail; first name; surname; address; tax code, mobile phone, Cookie.

Complete details on each type of data collected are provided in the dedicated sections of this privacy policy or through specific information texts displayed before the data is collected. Personal Data may be freely provided by the User or, in the case of Usage Data, collected automatically when using Out of the box Florence. Unless otherwise specified, all data requested by Out of the box Florence are mandatory. If the User refuses to communicate them, it may be impossible for Out of the box Florence to provide the Booking Service. In cases where Out of the box Florence indicates some Data as optional, Users are free to refrain from communicating such Data, without this having any consequence on the availability of the Service or on its operation. Users who have doubts about which data are mandatory are encouraged to contact the owner. Any use of Cookies – or other tracking tools – by Out of the box Florence or by the owners of third party services used by Out of the box Florence, unless otherwise specified, has the purpose of providing the Service required by the ‘User, in addition to the additional purposes described in this document and in the Cookie Policy, if available.

The User assumes responsibility for the Personal Data of third parties obtained, published or shared through Out of the box Florence and guarantees to have the right to communicate or disseminate them, freeing the Owner from any liability to third parties.

Method and place of processing of the collected data

Processing methods

The Data Controller adopts appropriate security measures to prevent unauthorized access, disclosure, modification or destruction of Personal Data. The processing is carried out using IT and / or telematic tools, with organizational methods and with logic strictly related to the purposes indicated. In addition to the Data Controller, in some cases, other subjects involved in the organization of Out of the box Florence (administrative, commercial, marketing, legal, system administrators) or external subjects (such as third party technical service providers) may have access to the Data. postal couriers, hosting providers, IT companies, communication agencies) also appointed, if necessary, as Data Processors by the Data Controller. The updated list of Managers can always be requested from the Data Controller.

Legal basis of the processing

The Data Controller processes Personal Data relating to the User if one of the following conditions exists:

•  the User has given consent for one or more specific purposes; Note: in some jurisdictions the Data Controller may be authorized to process Personal Data without the User’s consent or another of the legal bases specified below, as long as the User does not object (“opt-out”) to such treatment. However, this is not applicable if the processing of Personal Data is governed by European legislation on the protection of Personal Data;
• the processing is necessary for the execution of a contract with the User and / or for the execution of pre-contractual measures;
• the processing is necessary to fulfill a legal obligation to which the Data Controller is subject;
• the processing is necessary for the execution of a task of public interest or for the exercise of public powers with which the Data Controller is invested;
• the processing is necessary for the pursuit of the legitimate interest of the Data Controller or third parties;

However, it is always possible to ask the Data Controller to clarify the concrete legal basis of each treatment and in particular to specify whether the treatment is based on the law, provided for by a contract or necessary to conclude a contract.

Place

The Data is processed at the Data Controller’s operating offices and in any other places where the parties involved in the processing are located. For more information, contact the owner. The User’s Personal Data may be transferred to a country other than that in which the User is located. To obtain further information on the place of processing, the User can refer to the section relating to the details on the processing of Personal Data.

In case of higher protection, the User has the right to obtain information regarding the legal basis for the transfer of Data outside the European Union or to an international organization governed by public international law or consisting of two or more countries, such as example the UN, as well as regarding the security measures adopted by the Data Controller to protect the Data.

If one of the transfers described above takes place, the User can refer to the respective sections of this document or request information from the Data Controller by contacting him at the opening details.

Retention period

The Data are processed and stored for the time required by the purposes for which they were collected.

Therefore:

• Personal Data collected for purposes related to the execution of a contract between the Owner and the User will be retained until the execution of this contract is completed.

• Personal Data collected for purposes related to the legitimate interest of the Owner will be retained until this interest is satisfied. The User can obtain further information regarding the legitimate interest pursued by the Owner in the relevant sections of this document or by contacting the Owner.

When the processing is based on the User’s consent, the Data Controller may keep the Personal Data longer until such consent is revoked. Furthermore, the Data Controller may be obliged to keep Personal Data for a longer period in compliance with a legal obligation or by order of an authority.

At the end of the retention period, the Personal Data will be deleted. Therefore, at the end of this term the right of access, cancellation, rectification and the right to data portability can no longer be exercised.

Purpose of processing the collected data

The User’s Data are collected to allow the Owner to provide the Service, fulfill legal obligations, respond to requests or executive actions, protect their rights and interests (or those of Users or third parties), identify any malicious activities or fraudulent, as well as for the following purposes: Contacting the User, Social functions, Managing contacts and sending messages, Hosting and backend infrastructure, Interaction with external social networks and platforms, Infrastructure monitoring. To obtain detailed information on the purposes of the processing and on the Personal Data processed for each purpose, the User can refer to the “Detailed information on the processing of Personal Data” section.

Permissions for access to Personal Data on the User’s device

Depending on the specific device used by the User, Out of the box Florence may require some permissions to access the User Data present on the device itself, as described below.

These permissions must be provided by the User before any information can be processed. Following the release, the permit can be revoked by the User at any time. In order to revoke the permissions, the User can use the system settings or contact the Owner at the addresses indicated in this document. The procedure for checking permissions may vary depending on the device and software used by the User.

Please consider that the revocation of one or more permits may have consequences on the correct functioning of Out of the box Florence booking.

In the event that the User grants the permissions indicated below, the related Personal Data may be processed (accessed, modified or removed) by Out of the box Florence.

Details on the processing of Personal Data

Personal Data is collected for the following purposes and using the following services:

• Booking Service: This type of service allows the user to book one or more services offered by Out of the box Florence. The data will be kept by the data controller in order to be able to provide the service and according to the tax laws in force;

For more information – Terms & Conditions.www.outoftheboxflorence.com

• Newsletter Service: Through the newsletter, Out of the box Florence will periodically send emails. The user can withdraw consent at any time via the “Unsubscribe” button;
• Google Analytics: The support of Google Analytics will be used in order to monitor the trend and type of user of Out of the box Florence;

For more information – Cookie Policy.www.outoftheboxflorence.com

Interaction with social networks and external platforms

This type of service allows interactions Cookie Policy with social networks, or with other external platforms, directly from the pages of Out of the box Florence. The interactions and information acquired by Out of the box Florence are in any case subject to the User’s privacy settings relating to each social network. This type of service may still collect traffic data for the pages where the service is installed, even when Users do not use it.

It is recommended to log out from the respective services in order to make sure that the processed data on Out of the box Florence isn’t being connected back to the User’s profile.

Rights of the User

Users can exercise certain rights with reference to the Data processed by the Owner.

In case of higher protection, the User can exercise all the rights listed below. In any other case, the User can contact the owner to find out which rights are applicable in his case and how to exercise them.

In particular, the User has the right to:

• Withdraw consent at any time. The User can revoke the consent to the processing of their Personal Data previously expressed;
• Oppose the processing of their data. The user can oppose the processing of their data when it occurs on a legal basis other than consent. Further details on the right to object are indicated in the section below;
• Access their data. The User has the right to obtain information on the Data processed by the Data Controller, on certain aspects of the processing and to receive a copy of the Data processed;
• Verify and ask for rectification. The User can verify the correctness of their Data and request its updating or correction;
• Obtain the limitation of the processing. When certain conditions are met, the User may request the limitation of the processing of their Data. In this case, the Data Controller will not process the Data for any other purpose other than their conservation;
• Obtain the cancellation or removal of their Personal Data. When certain conditions are met, the User can request the cancellation of their data by the Owner;
• Receive their data or have them transferred to another owner. The User has the right to receive his / her data in a structured format, commonly used and readable by an automatic device and, where technically feasible, to obtain its unhindered transfer to another owner. This provision is applicable when the Data is processed with automated tools and the processing is based on the User’s consent, on a contract to which the User is a party or on contractual measures connected to it;
• Propose a complaint. The User can lodge a complaint with the competent personal data protection supervisory authority or act in court;

Details on the right to object

When Personal Data are processed in the public interest, in the exercise of public authority vested in the Owner or to pursue a legitimate interest of the Owner, Users have the right to object to the processing for reasons related to their particular situation.

Users are reminded that, if their data are processed for direct marketing purposes, they can oppose the processing without providing any reasons. To find out if the Data Controller processes data for direct marketing purposes, Users can refer to the respective sections of this document.

How to exercise your rights

To exercise the User’s rights, Users can send a request to the contact details of the Owner indicated in this document. Requests are filed free of charge and processed by the Data Controller as soon as possible, in any case within one month.

Applicability of the higher level of protection

While most of the provisions of this document apply to all Users, some are expressly subject to the applicability of a higher level of protection to the processing of Personal Data.

This higher level of protection is always guaranteed when the treatment:

• It is performed by a Data Controller based in the EU; or
• Concerns Personal Data of Users located in the EU and is functional to the offer of goods or services for consideration or free of charge to such Users; or
• Concerns Personal Data of Users located in the EU and allows the Owner to monitor the behavior of such Users to the extent that such behavior takes place within the Union.

Cookie Policy

Out of the box Florence uses Cookies and other Identifiers. To find out more, the User can consult the Cookie Policy.

Further information on the treatment

Defense in court

The User’s Personal Data may be used by the Owner in court or in the preparatory stages for its eventual establishment for the defense against abuse in the use of Out of the box Florence or related Services by the User.

The User declares to be aware that the Owner may be obliged to disclose the Data by order of the public authorities.

Specific information

At the request of the User, in addition to the information contained in this privacy policy, Out of the box Florence may provide the User with additional and contextual information regarding specific Services, or the collection and processing of Personal Data.

System log and maintenance

For needs related to operation and maintenance, Out of the box Florence and any third party services used by it may collect system logs, which are files that record the interactions and which may also contain Personal Data, such as the User IP address.

Information not contained in this policy

Further information in relation to the processing of Personal Data may be requested at any time from the Data Controller using the contact details.

Response to “Do Not Track” requests

Out of the box Florence does not support “Do Not Track” requests. To find out if any third-party services used support them, the User is invited to consult the respective privacy policies.

Changes to this privacy policy

The Data Controller reserves the right to make changes to this privacy policy at any time by notifying Users on this page and, if possible, on Out of the box Florence as well as, if technically and legally feasible, by sending a notification to Users through a of the contact details in its possession. Please therefore consult this page frequently, referring to the date of the last modification indicated at the bottom.

If the changes concern treatments whose legal basis is consent, the Data Controller will collect the User’s consent again, if necessary.

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Definitions and legal references

Personal Data (or Data)

Any information that, directly or indirectly, also in connection with any other information, including a personal identification number, makes a natural person identified or identifiable constitutes personal data.

Usage Data

This is information collected automatically through Out of the box Florence (also from third-party applications integrated into Out of the box Florence), including: the IP addresses or domain names of the computers used by the User connecting with Out of the box Florence, the addresses in URI (Uniform Resource Identifier) ​​notation, the time of the request, the method used to forward the request to the server, the size of the file obtained in response, the numeric code indicating the status of the response from the server ( successful, error, etc.) the country of origin, the characteristics of the browser and operating system used by the visitor, the various temporal connotations of the visit (for example the time spent on each page) and the details relating to the itinerary followed at inside the Application, with particular reference to the sequence of the pages consulted, the parameters relating to the operating system and the IT environment of the User.

User

The individual using Out of the box Florence who, unless otherwise specified, coincides with the Data Subject.

Interested

The natural person to whom the Personal Data refers.

Data Processor (or Manager)

The natural person, legal person, public administration and any other body that processes personal data on behalf of the Data Controller, as set out in this privacy policy.

Data Controller (or Owner)

The natural or legal person, public authority, service or other body which, individually or together with others, determines the purposes and means of the processing of personal data and the tools adopted, including the security measures relating to the operation and use of Out of the box Florence. The Data Controller, unless otherwise specified, is the owner of Out of the box Florence.

Service

The service provided by Out of the box Florence as defined in the relative terms (if available) and on this site / application.

European Union (or EU)

Unless otherwise specified, any reference to the European Union contained in this document is intended to be extended to all current member states of the European Union and the European Economic Area.

Cookies

Small portion of data stored in the User’s device.

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Legal references

This privacy statement is drafted on the basis of multiple legislative systems,including art. 13 e 14 of the Regulation(UE) 2016/679.